40 free prompts
for a local business.

Write a long-form listing description for a property I'm taking
to market. Format for REA and domain.com.au. Length: 180-220
words. Australian English. Lead with the buyer's "Monday
morning" - what life in this home actually looks like, not
the feature list. Three short paragraphs:

  Paragraph 1 - The lifestyle hook (no features, just the
                experience). 50-70 words.
  Paragraph 2 - The home itself, walking the buyer through
                it in spatial order (front door → main living
                → kitchen → outdoor → bedrooms). Embed
                features here, don't list them. 70-90 words.
  Paragraph 3 - The location - the 3 things that matter most
                for THIS buyer profile. End with a soft
                call-to-action. 50-70 words.

Then give me a 60-word "highlights" version for syndication
to social. Never use: "nestled", "elevated", "boasts", "stunning",
"a must-see", "in the heart of", "tightly-held".

Property details:
[PASTE THE FULL PROPERTY BRIEF HERE - bedrooms, bathrooms,
car spaces, land size, key features, the buyer profile,
the suburb, the price guide]

Swap the highlighted brackets for your own detail. Nothing here is sent anywhere.

Take the long-form listing above. Give me four short variants:

  1. A 25-word version for Instagram caption.
  2. A 12-word version for a signboard tagline.
  3. A 40-word version for an email blast.
  4. A 60-second voiceover script for a Reel - written for
     spoken delivery, with natural pauses noted as line breaks.

Australian English. No emojis in the email variant.

Run this in the same chat as Prompt 1 so it has the listing in context.

A new lead just hit my inbox via the website. Their name is
[NAME]. They enquired about [ADDRESS]. Write the first-touch
email - friendly, brief (under 80 words), gives them ONE
useful piece of information they didn't have (suburb median,
last comparable sale, inspection time), and ends with one
question that gets a reply. Don't ask "are you a serious
buyer?" or anything else that screams sales process.

[NAME] hasn't replied to my first-touch email three days ago.
Write the follow-up. Different angle from the first - assume
they got it and got busy, not that they're ignoring me. Under
60 words. End with a yes/no question.

I met [NAME] at today's inspection at [ADDRESS]. They said
[KEY THING THEY SAID - e.g., "we love it but we're worried
about the school catchment"]. Write the follow-up email
that:
  - References what they said (specific, not generic)
  - Gives them the answer or the next step on their concern
  - Doesn't ask them to make a decision yet
  - Ends with a low-stakes next move

Under 130 words.

The specific thing they said is what makes this one land. Don't paraphrase it.

I had [NUMBER] groups through the open home today. Write
the vendor a short email (under 150 words) covering:
buyer numbers and quality, the most-asked question, the
strongest signal (positive or otherwise), and what I'm
recommending for the week ahead. Honest tone - don't
pump the numbers if they're soft. Sign off as [MY NAME].

I need to talk a vendor down off an unrealistic price
expectation. Help me draft an email that:
  - Acknowledges their starting position
  - Walks them through 3 recent comparable sales (data
    below) without being condescending
  - Recommends a revised price guide
  - Frames it as "what gets you sold in 30 days"

Comparables:
[PASTE 3 RECENT SALES - address, sale price, date, key
similar features]

Paste real sales data. Never let the model supply the comparables.

I'm about to call [VENDOR / BUYER] about an offer on
[ADDRESS]. The offer is [AMOUNT] versus the vendor
expectation of [AMOUNT]. Give me a 5-bullet brief:
  - The 3 things I should open with
  - The 1 number I shouldn't volunteer
  - The 2 objections most likely to come up
  - How I land the close if they say yes
  - What I do if they say no - the immediate next move

Two minutes in the car park before the call. That is the whole use case.

I need to call [VENDOR] and tell them that after [WEEKS]
weeks on market with [NUMBER] groups through and [NUMBER]
offers, the market is telling us the price needs to come
down to [AMOUNT]. Write the script. Don't soften it into
nothing. Don't apologise for the market. Land the ask.

I'm going to paste the subject lines + first sentences of
the 20 emails in my inbox. Sort them into:
  - URGENT (vendor / buyer in current deal - reply today)
  - WARM (prospect or active lead - reply within 24h)
  - LATER (admin, vendor that can wait, newsletters)
  - ARCHIVE (no action needed)
And for the URGENT pile, give me the 1-line reply for each.

[PASTE INBOX HERE]

Subject lines and first sentences only. Keep the whole thread out of it.

You're my assistant. Here's a customer email: [paste]. Draft a polite, plain-English reply in Australian English, under 120 words, friendly but professional, end with one clear next step.

Take names, phone numbers and addresses out of the email before you paste it.

Turn these rough job notes into a clear quote summary a customer can understand: [paste]. Plain English, no jargon, list inclusions and exclusions separately.

Check every price and whether it is GST-inclusive before it goes out. The model does not know your pricing.

Write a short follow-up to a customer who got a quote [X days] ago and hasn't replied. Warm, low-pressure, Australian tone, one soft question to reopen the chat.

One follow-up is a service. Five is a nuisance. Decide your limit before you send the first.

A customer is unhappy: [paste]. Draft a calm, accountable reply that acknowledges the issue, avoids excuses, offers one concrete fix. Australian English.

Only offer a fix you can actually deliver. Refund and warranty wording is yours to check, not the model's.

I'm a [TRADE / BUSINESS TYPE] in [SUBURB]. I missed a call from
[NAME OR "a new number"] while I was on a job. Write a text message
under 40 words that:
  - says sorry I missed them, without grovelling
  - asks what they need in one short question
  - gives a time I will be able to call back: [TIME]
Australian English. No emojis. Sign off as [FIRST NAME].

Keep it short enough to send from the ute between jobs.

Write two messages for a booking:
  1. A confirmation email sent when [CUSTOMER NAME] books
     [SERVICE] for [DAY, DATE, TIME] at [ADDRESS OR "our clinic / shop"].
     Include what to expect, how long it runs ([DURATION]),
     anything they need to do beforehand ([PREP]) and how to
     reschedule ([HOW]).
  2. A reminder SMS for the day before, under 35 words.
Plain Australian English. Friendly, not chirpy.

Paste your real cancellation policy in if you have one. Do not let the model write one for you.

Here are this week's enquiries, one per line, with personal
details removed: [PASTE]. Sort them into:
  - READY TO BOOK (reply today)
  - NEEDS A QUOTE (what I need to ask first)
  - NOT A FIT (a polite one-line decline)
  - SPAM OR SALES PITCH (ignore)
For each READY TO BOOK and NEEDS A QUOTE item, draft a
two-sentence reply in Australian English.

Read the sort before you trust it. You know which regular is worth a same-day call.

Write a short message asking [CUSTOMER FIRST NAME] for a Google
review after we finished [JOB / SERVICE] on [DAY]. Under 60 words.
Say thanks for something specific: [ONE REAL DETAIL]. Make it
easy to say no. Don't offer anything in return for the review
and don't ask for a five-star rating. Include this link:
[YOUR REVIEW LINK].

Ask every customer the same way, happy or not. Only asking the happy ones can mislead.

Here's my to-do list and calendar: [paste]. Group into 'must do', 'should do', 'can wait', and suggest a realistic order for someone who also takes calls all day.

Paste the real list, mess and all. A tidied list gives a tidied answer.

Summarise these notes into: 3 key decisions, action items with owners, and anything unresolved: [paste].

Check the owners. The model will guess a name if the notes don't say.

Write a job ad for a [role] at my [type] business in [location]. Honest about the work, clear on what we offer, Australian tone, no corporate waffle.

Pay, award coverage and conditions must come from you, not the model. Check them against Fair Work before you post.

I'm going to dump everything in my head. Organise it into tomorrow's priorities and flag anything actually urgent: [talk freely].

Voice-to-text on your phone is fine for this one.

Turn my notes into a one-page job brief for [NAME / ROLE]:
[PASTE NOTES: address, access, what the customer asked for,
materials, known hazards, start time]. Structure:
  - The job in one sentence
  - Arrival and access
  - Scope: what is in, what is out
  - Materials and tools
  - Safety notes (only what is in my notes, do not invent)
  - Who to call if something changes: [NAME, NUMBER]
Plain Australian English, short lines, readable on a phone.

The safety section is only as good as your notes. Add the hazards you know about.

Write a polite reminder for invoice [NUMBER] for $[AMOUNT]
(GST [INCLUDED / NOT APPLICABLE]) sent to [CUSTOMER / BUSINESS]
on [DATE], due [DUE DATE], still unpaid. Give me three versions:
  1. Friendly nudge (a few days late)
  2. Firmer second reminder (two weeks late)
  3. Final reminder that says what happens next: [YOUR REAL
     NEXT STEP, e.g. "we'll call to set up a payment plan"]
Under 100 words each. Stay factual. No threats and nothing
I haven't told you I will do. Include payment details: [DETAILS].

Only state a consequence you will actually follow through on. Debt collection wording has rules, so keep it plain.

I'm going to describe how I do [TASK, e.g. "open the shop",
"end-of-month stocktake", "new client intake"] in my own words:
[TALK IT THROUGH]. Turn it into a numbered checklist a new
staff member could follow on day one. Flag any step where
I've skipped a detail they would need to ask about.

The flagged gaps are the useful part. Fill them in, then save the checklist where staff can reach it.

Draft an email to [SUPPLIER] about [ORDER NUMBER / PRODUCT].
The situation: [WHAT HAPPENED, e.g. short delivery, wrong
item, price different from the quote]. What I want: [OUTCOME].
Keep it under 120 words, factual, firm but friendly, with the
order details in a short list so they can find it fast.

Attach the delivery docket or quote yourself. The email should point at the evidence, not replace it.

Write 5 short social captions in plain Australian English for [my business] about [topic]. No emoji overload, no hype, sound like a real person.

Delete any caption that makes a claim you can't back.

Write 4 short Google Business Profile posts for [BUSINESS NAME],
a [TYPE OF BUSINESS] in [SUBURB, STATE]. Topics:
  1. A job or service we did this month: [DETAIL]
  2. A seasonal tip relevant to [SEASON / LOCAL EVENT]
  3. Our hours or availability: [DETAIL]
  4. A common question customers ask: [QUESTION]
Each under 80 words, plain Australian English, one clear
call to action (call, book, or visit). No claims about being
"the best" or "number one".

Only post photos you took or have permission to use.

Here is the current page on my website for [SERVICE]: [PASTE].
Rewrite it for a local customer in [SUBURB / REGION] who is
comparing a few businesses. Structure: what the service is,
who it suits, what's included, what it doesn't include,
how to book. Under 300 words. Plain Australian English.
Don't add prices, guarantees, licences or awards I haven't
listed here: [WHAT I CAN GENUINELY STATE].

Every licence number, insurance or warranty claim needs to be true and current.

These are questions customers have asked me by phone, email
or in person: [PASTE LIST]. Write a short FAQ section for my
website. Each answer under 60 words, plain Australian English,
based only on these facts about my business: [FACTS]. Where
my facts don't answer a question, write [ANSWER NEEDED]
instead of guessing.

The [ANSWER NEEDED] gaps tell you what to write down next.

Write a short monthly email for my customer list at
[BUSINESS NAME]. Include:
  - One useful tip about [TOPIC]
  - One piece of news: [NEWS]
  - One reminder or offer: [DETAIL, with any conditions]
Under 200 words, plain Australian English, friendly, with a
subject line under 45 characters. End with a line reminding
them they can unsubscribe any time.

Send it only to people who agreed to hear from you, through a tool with a working unsubscribe link.

Write a short social post about a job we just finished:
[WHAT WE DID, WHERE (suburb only), WHAT THE PROBLEM WAS].
Under 70 words. Describe the work, not the customer. No
names or street addresses. Plain Australian English.
Then give me a one-line caption for a before-and-after photo.

Get the customer's OK before you post photos of their home, car or premises.

Here is a review we received on [PLATFORM]: [PASTE REVIEW].
Draft a public reply under 80 words. If it's positive, thank
them for something specific they mentioned. If it's negative,
acknowledge it, don't argue, don't share any private details
about the job, and invite them to contact [NAME / PHONE] to
sort it out.

Never reveal anything about the customer in a public reply, even to set the record straight.

Explain [confusing thing] to me like I'm a busy business owner, not an expert. Short paragraphs, no jargon, tell me what I actually need to do.

Useful for a report, a letter or a new rule. For anything that affects tax or legal obligations, check with your accountant or adviser.

Here are last week's numbers from my own records: [PASTE,
e.g. enquiries, quotes sent, quotes accepted, jobs done,
invoices sent, invoices overdue]. Put them in a simple table
with last week beside the week before: [PREVIOUS WEEK].
Then write three plain sentences: what went up, what went
down, and one question worth asking myself. Don't estimate
or fill in any number I haven't given you.

Use your numbers only. If a figure is missing, leave the cell blank.

Here's a list of this month's enquiries with how each person
said they found us: [PASTE, e.g. Google, referral, Facebook,
signage, repeat customer]. Count them by source, show a
simple table, and point out anything I should ask more
customers about next month. Don't guess any source that
isn't written down.

If you don't record the source yet, this prompt is the reason to start.

Here are the quotes I sent last month and what happened to
each (won, lost, no reply), with any reason the customer gave:
[PASTE]. Group the reasons into themes. Tell me which themes
come up most, quoting the customers' own words, and suggest
two questions I could ask on future quotes to understand
more. Don't invent reasons for quotes with no reply.

A pattern across ten quotes is a hint, not proof. Keep watching it.

I'm meeting my accountant / bookkeeper about [TOPIC, e.g. cash
flow, BAS, a big purchase]. Here is my situation in plain
words: [DESCRIBE]. Give me a list of clear questions to ask,
grouped by topic, and a short list of documents I should
bring. Don't give me tax or financial advice yourself.

The model prepares the meeting. Your accountant gives the advice.

Here is feedback from customers over the last [PERIOD]: reviews,
emails and notes from calls, with names removed: [PASTE].
Sort it into themes: what people praise, what they complain
about, and what they ask for that we don't offer. Quote their
own words as evidence. Keep counts exact, and don't add
themes that aren't in the text.

Remove names, phone numbers and addresses before you paste. It is still your customers' information.

Here are my notes on the month: [PASTE, e.g. jobs, problems,
wins, what I spent time on]. Write a one-page review with:
  - Three things that worked
  - Three things that didn't
  - One process to change next month, as a specific action
Use only what's in my notes. Plain Australian English.

Keep each month's review in one place. Reading three in a row is where it gets useful.